Privacy Policy
Last updated: April 2025. This policy explains how Klaedes Advisory collects, uses and protects your personal data.
1. Who we are
Klaedes Advisory is a professional services firm based in Nicosia, Cyprus. We provide company formation, corporate administration, tax advisory and immigration services. References to "we", "us" or "our" in this policy refer to Klaedes Advisory.
Contact: info@klaedes.com
2. What personal data we collect
We collect personal data you provide directly to us, including:
- Name, email address, phone number and country of residence (via our contact form or email)
- Identity documents and beneficial ownership information required for AML/KYC compliance
- Information about your business, corporate structure and tax position (to provide our services)
- Website usage data collected automatically via Google Analytics and Google Ads (see Section 6)
3. How we use your data
- To respond to your enquiries and provide the services you have requested
- To comply with our legal and regulatory obligations, including Anti-Money Laundering (AML) requirements under Cyprus law
- To maintain records required by law and professional regulations
- To measure the effectiveness of our website and advertising (Google Ads conversion tracking)
- To send relevant updates where you have consented or where we have a legitimate interest to do so
4. Legal basis for processing (GDPR)
We process personal data on the following legal bases:
- Contract performance — to provide corporate and advisory services you have engaged us for
- Legal obligation — to comply with AML, KYC and professional regulations
- Legitimate interests — to respond to enquiries and improve our services
- Consent — where you have specifically agreed (e.g. marketing communications)
5. How long we keep your data
We retain personal data for as long as necessary to provide our services and comply with our legal obligations. AML/KYC records are retained for a minimum of five years as required by Cyprus law. Contact enquiry data is retained for up to two years unless an engagement follows.
6. Cookies and tracking
Our website uses cookies for the following purposes:
- Google Analytics — to understand how visitors use our website (anonymised usage statistics)
- Google Ads — to measure the effectiveness of our advertising campaigns (conversion tracking)
You can manage cookie preferences using the cookie consent banner displayed on your first visit, or via your browser settings. Refusing analytics cookies will not affect your ability to use our website.
7. Sharing your data
We do not sell your personal data. We may share data with:
- Regulatory authorities where required by law (e.g. AML reporting obligations)
- Professional advisors bound by confidentiality obligations
- Technology service providers (e.g. Netlify for form processing, Google for analytics) — subject to appropriate data processing agreements
8. Your rights
Under GDPR and Cyprus data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request erasure of your data (subject to legal retention obligations)
- Object to or restrict processing in certain circumstances
- Data portability (where technically feasible)
- Lodge a complaint with the Cyprus Commissioner for Personal Data Protection
To exercise any of these rights, contact us at info@klaedes.com.
9. Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure or destruction.
10. Changes to this policy
We may update this policy from time to time. The date at the top of this page indicates when it was last revised. Continued use of our website following any changes constitutes acceptance of the updated policy.